Professionals in Commercial Document Storage and Retrieval

Specialists in Artefact and Historical Document Preservation

Our Clients

The Royal Society

The Society’s storage needs were diverse, as they boast an unrivalled collection of both contemporary records and archives dating from 1660, as well as an important library collection containing books which date from the 1400s.

The National Archives

The initial relocation of documents to DeepStore saw 25 linear km of records move to Winsford in 2003. That total has since risen to over 36 linear km. A bespoke, secure and auditable retrieval service specifically designed around The National Archives’ customer service and key business standards is also provided. In addition to this, designated DeepStore staff members have undergone specialist document handling training with The National Archives.

Underground Storage

Winsford, Cheshire

This is where it all began – in the 200 million m3 underground salt mine. With its unlimited PD 5454-compliant environment providing secure and sustainable storage conditions, Winsford is an ideal facility for the storage of high-value assets, business-critical data and all types of archives. This location provides a nationwide delivery service.

Read More

Above-ground Storage

Bromley-by-Bow, London

Located in the East End of London, this site provides same-day and two-hour retrieval services to the City of London and surrounding boroughs.

Read More

Introduction

DeepStore combines comprehensive storage solutions, state-of-the-art technology, PD 5454 compliance and unmatched security to provide an unrivalled service to companies and organisations nationwide.

We fully tailor our solutions to each client’s needs, utilising both quick and convenient records management services, as well as longer term archive and artefact storage in our unique underground environment.

Where security, compliance and cost are of the utmost importance to organisations, this distinctive underground storage option, which is free from vermin, flooding and UV light, is a welcome alternative to above-ground facilities.

Our broad and flexible service offering allows us to provide our clients with the best value for money, always accompanied by our renowned, friendly and professional customer service.

This imaginative use of the pre-existing space has created a sustainable competitive advantage, which is based on the unique and unusual nature of the underground environment. We are confident that we provide a green and unrivalled facility both in terms of quality and cost.

News

You’ll find all our latest client, contract and people news here.


LinkedIn

Services

DeepStore offers the nation’s most distinctive records management services. With unique storage capabilities, unmatched security and state-of-the-art technology, DeepStore can tailor an efficient storage plan that provides the best value for your money.

Retrieval Services

We offer same-day and next-day hardcopy retrievals combined with tailor-made, scan-on-demand electronic delivery services.

Media Storage

The environment in Winsford is particularly suited to media storage, electronic media and disaster recovery materials. Data room facilities are also available at our Bromley-by-Bow site.

Cold Store Facility

Bespoke cold storage facilities are available at the Winsford site providing refrigerated and sub-zero environmental conditions.

DeepStore Online

Our O’Neil® online software portal allows remote access for clients to accurately manage and track assets securely, providing significant improvements in workflow efficiencies:

  • improved operational efficiency through effective document management, reducing the burden from your organisation;
  • streamlining the way information is shared and accessed throughout the business;
  • accuracy, consistency and standardisation to business processes;
  • destruction dates against stored items.

Scan-on-Demand

Our solution is supported by DeepStore’s experience in bespoke document management services and a best-in-class compliant scan-back service for clients requiring quick and easy access to their files. DeepStore utilises production methods and working processes to manage the delivery of an on-demand scanning service, either ad hoc or on a regular basis.

The DeepStore Solution provides a stable and managed platform for scan-on-demand services, innovating our current services and driving new service delivery.

On-site Inspection Rooms

We have a selection of inspection rooms available on-site for client audit and research purposes when required.

Secure Destruction

DeepStore provides a complete cradle to grave service employing comprehensive security protocols to ensure that sensitive records are safely destroyed and certification is promptly provided following destruction.

Supply of Materials

DeepStore supplies a range of high quality storage boxes specifically designed for efficient document management.

Security

The safeguarding of our clients’ assets is of the utmost importance to us and we stringently manage the custody chain of all material in our care.

Security

All DeepStore employees are subject to DBS security vetting prior to employment so you can be sure your records are in the safest of hands. DeepStore operates a mature Quality Management System (QMS) certified to ISO 9001. We are fully compliant with EU, UK regulation and codes of practice and industry-recognised standards for every part of our business operation including ISO 14001 and ISO IEC 27001.

Technology

DeepStore uses state-of-the-art techniques to provide clients with convenient and efficient access to their assets and management report data.

We use O’Neil barcoding technology to provide up-to-the-minute data on all stored items. Clients can access this data through our DeepStore online database portal to perform many tasks remotely.

Project Management

DeepStore has a wealth of experience in managing archive migrations and will provide qualified managers to manage the entire transition from any existing storage locations to our unique facilities. The project team will plan and oversee the process from start to finish, including coordinating the processes of all parties involved.

We have a great deal of experience in working with a wide range of both private and public sector organisations. This experience covers the migration of both active and archive document libraries for the legal, financial and medical sectors to specialist uplifts for pharmaceutical material and artefacts for museums and historical organisations. All of our project managers hold PRINCE2 certification.

Quality

Due to its unique environment, the Winsford storage facility far exceeds PD 5454 compliance. DeepStore maintains mature quality management systems across all sites since first being awarded ISO 9001 certification in 2007. Download our policy here

We continually look for new ways to give our clients the best service available and our latest initiatives include membership of FORS (Fleet Operator Recognition Scheme).

Sustainability

DeepStore is ISO 14001 certified. This certification assures our commitment to minimising our impact on the environment wherever possible and to continually improve our ecological performance. Download our policy here

We pride ourselves on our long-term client relationships, assured by our ongoing commitment to meeting clients’ needs and our industry-wide reputation for service and innovation.

Data Protection

DeepStore complies with the NHS Information Governance Toolkit and is assessed annually. DeepStore staff are all IG trained and DeepStore is DPA registered.

Heritage

DeepStore employees are specialists in artefact, archaeological archive and historical document preservation.

Our PD 5454-compliant storage rooms can be tailored to bespoke specifications, if required. Our staff have received special training in the handling of rare, fragile material, including archaeological archives and finds. In addition, designated staff members have also undergone specialist document handling training with The National Archives.

DeepStore is currently managing an extensive portfolio of artefacts, library and heritage collections, including archaeological finds.

Storage Solutions

Our two facilities offer a unique above-ground and underground environment, that enables easy access for frequently used files and archive storage for documents, which are needed on a less frequent basis.

Winsford, Cheshire

With its unlimited, secure and sustainable storage conditions, Winsford is an ideal facility for the storage of high-value assets, business-critical data and all types of archives. This location provides nationwide next-day delivery service and same-day delivery within a 40-mile radius.

Bromley-by-Bow, London

Located in the East End of London, this site provides same-day and two-hour retrieval services to the City of London and surrounding boroughs.

Contact Us

Please complete the enquiry form below and a member of our specialist sales team will contact you.

Existing customers should send an email to operations@deepstore.co.uk

Email Enquiry

Underground Storage

Winsford, Cheshire

This is where it all began – in the 200 million m3 underground salt mine. With its unlimited PD 5454-compliant environment providing secure and sustainable storage conditions, Winsford is an ideal facility for the storage of high-value assets, business-critical data and all types of archives. This location provides a nationwide delivery service.

Read More

Above-ground Storage

Bromley-by-Bow, London

Located in the East End of London, this site provides same-day and two-hour retrieval services to the City of London and surrounding boroughs.

Read More